How to Logon to SAP System

In this tutorial, I will explain How to Logon into SAP System through SAP GUI software. Also, we will discuss the log-off method, some TCODES we can do from the SAP System, and the menu bar in SAP ABAP.

Also, Read: How to Install ABAP Development Tools

Different Ways to Access SAP System

There are three ways of using SAP software:

  1. On-premise
  2. Cloud
  3. Remote desktop

The user must first have the server information to use before proceeding whether it is On-premise, cloud, or through desktop server. In this tutorial, I will show both On-premise and desktop servers to enter into the SAP System.

How to Logon to SAP System

  1. On-premise:

Follow the below procedure to open the SAP system through an On-premise device.

  • Once the SAP Software has been installed on the computer, we can log in immediately by right-clicking and choosing Open before beginning to enter the server information.
How to Logon to SAP System
How to Logon to SAP System

Alternative Way

  • One more method is to search from the start button to see the SAP Logon logo. Type SAP Logon in the search option, and enter then it will direct us to the SAP system.
  • From there, right-click and give the credentials to see the homepage.
Logon to SAP System

This procedure opens the SAP system using the On-premise technique.

2. Cloud

Follow this tutorial to access the cloud version of SAP, How to Create a Database Instance in SAP HANA Cloud.

3. Remote Desktop:

If we try to connect from the licensed software, then it will be quite different. Below we will see how to connect through the desktop server.


  • Type RUN from the search option to get LOGon in SAP.
How to enter into SAP System


  • Type MSTSC in the Open column and
  • Click OK to take into the SAP LOGon page.
enter into SAP System


  • Here, a Remote Desktop Connection page will appear.
  • Give the IP address in the Computer field and the user name in the User name field given by the admin and click Connect.
Remote desktop connection for SAP LOGon


  • Now, give the password, and it will automatically take you to the SAP window.
  • Click on the Variable Logon menu from the top of the page and click Next to give server details in the SAP.
Logon to SAP System


  • Another option is to click the pencil icon (edit) beside the delete icon and choose the connection type as custom application server then give the server details like Description, System ID, Instance number, and application server.
    • Description – We can give the description as per our wish like ABAPHANA, SAP HANA, etc.
    • System ID – Can give system id like A4H.
    • Instance Number – We can give a similar to the below number
    • Application server – We should give the IP number here.
SAP LOGon by connection parameter


  • Now double-click on the details created under the Connections option to proceed further.
Workspace SAP HANA
  • Now, the SAP ABAP workbench page will appear. Give the credentials given by the admin to get started for the specific functionality.
    • Client number– Enter the client number that will perform some required functions. It is possible for different clients to use for example SAP server-production clients, Test clients, Training clients, etc. But we have to give proper client numbers based on our functionalities.
    • User and Password –  The new user has to provide their first-time login credentials given by the admin team of the SAP server. We can also change our password later.
    • Language – We can specify the language that we want to use while working with the SAP system. ”EN” denotes the English language.
  • The user must hit enter once the user is given the security Logon screen Information. SAP will validate our entries and will move you to the next screen.
SAP ABAP Workbench


  • After we get into the SAP ABAP, the workbench will appear like the below image. It will display with SAP Easy Access – User Menu for (user name of your SAP System).
Access to SAP

By this method, we can enter the SAP system through the Desktop server.

Check out: Operators in SAP HANA Cloud

Logging off from SAP

We will see how to LOG off from the SAP software. Follow the below steps to LOG off of the SAP system.

  • Go to More -> System -> Logoff.

This is one method to Log off from the SAP System.

Log Off by the Exit Method

The second method is by Exit method, check the below statement to do so.

  • An alternative way to Log off is can click the Exit option in the top left of the home page. By clicking on that, it will ask for confirmation, click Yes to come out of SAP software.
LOG Off through Exit method

This is how we can log off from the SAP software.

Options in SAP ABAP

After successfully logging in, we will see each and every option available in the workspace and its uses.

To Access the Transactions in SAP ABAP

Check the below points to access the transaction for the particular functionality in SAP ABAP.

  • To access the transaction in the workbench, type the required transaction code(TCODE) in the rectangular search text box and hit enter. For example, I have given SE38 in the search box.
Transaction code in SAP
  • The transaction code for SE38 is the Initial screen for the ABAP Editor. To go back to the existing screen, click on the back button at the top.
Tcode for ABAP Editor

This is how we can access different transaction codes for different functionalities.

Adding TCODE into Favorites in SAP ABAP

SAP has more than 10,000 Tcodes. It will be very easy if we make it a favorite TCODE which we are accessing frequently in our day-to-day life. Let’s see how to set a particular TCODE under a favorite list.


  • Right-click on the Favorites option on the SAP home page and click Insert Transaction to make it a favorite.
TCODE added as favorite


  • Once click on Insert Transaction, we can see Manual Entry of Transaction with a request for Transaction Code. Here, I have taken SE80 TCODE to make it my favorite. Type SE80 in the rectangular box and enter.


SE80 TCODE is an Object Navigator in SAP ABAP. In that TCODE, we can see all the objects such as reports, and repository objects (Development objects such as classes or CDs).
Abap Object Navigator in Favorites


  • Now, the transaction code SE80 Object Navigator comes under the favorite category with a star button.
Object Navigator as Favorite


  • At the bottom of the screen also, the TCODE added as a favorite will be reflected.
Favorite is added shown in taskbar

This is the standard method to make TCODE a favorite in SAP ABAP.

Have a look: How to Create Table in SAP ABAP [With Columns]

Remove TCODE from Favorites in SAP ABAP

If we want to delete a particular TCODE under the favorite then we have the option to remove it from the favorite category. Let’s see how to remove the Tcode from favorites.


  • Right-click on the TCODE name and we can see Delete Favorites click on it then it will remove under the favorite.
Delete TCODE under favorites


  • After clicking on the Delete Favorite, the TCODE will disappear.
Tcode deleted in favorites

In this way, we can remove TCODE from the favorite in SAP ABAP.

Check Out: What is SAP HANA Cloud Data Lake

Menu Bar in SAP ABAP

When switching between SAP ABAP screens, the SAP Menu Bar changes. To access a feature or a transaction, we take a menu path. Click More -> Menu to see options in SAP ABAP.

Menu Bar in SAP HANA

The icon for the window menu is left side of the Menu bar. This contains Restore, minimize, New GUI window, and stop transactions.

MenuIf we click on this Menu option, we can see a list of different menus like the user menu, SAP menu, business workplace, Edit roles, Display Role Menu, and Refresh.
EditBy clicking on this, we can see the options such as Execute, Execute in a new window, and Create a shortcut on Desktop.
SystemThis function will impact the entire system. For example, New GUI window, close GUI window, Log off, etc.
HelpThis function offers different forms of online help like the SAP help portal, SAP support portal, and creating support messages.
ExtrasIt contains extra functions or additional functions like administration details, and technical details which we do not require frequently.
SAP GUI Settings and ActionsThis menu allows us to set user-specific transactions.

The primary options in the SAP ABAP workbench are described above.

Standard Toolbar with Shortcuts in SAP Screen

Below are the standard toolbars with GUI functions and command fields with shortcuts.

Quick Text Keyboard commandFunctions
EnterEnterProvides or confirms the function we have selected without saving options.
Command fieldctrl+/Enables command transaction codes to be given.
Savectrl+sSaves our work.
BackF3Go back to the existing screen without saving the data.
ExitShift+F3Exits the current page in the SAP window and returns to the main screen.
Cancel F12Closes the current application without saving the data.
Printctrl+PPrint the current screen data.
Searchctrl+FIt will search for particular data as per the user’s requests on the current screen.
Find Nextctrl+GSearch for further data requested by the user
Create New Sessionctrl+NProvides or confirms the function we have selected without saving options.
Help F1SAP support portal
Local layout customizationAlt+F12It allows us to set our own display options

These all are the main toolbars we can access through the SAP ABAP environment.

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This tutorial clearly explained to get into the SAP system. Also explained about the menu bar and toolbar with the shortcut and transaction code. Below are the topics covered in the SAP system.

  • Steps to Open SAP Logon (On-Premise)
  • Connect Through Desktop Server
  • Logging off from SAP
  • Log Off by the Exit Method
  • Options in SAP ABAP
  • To Access the Transactions in SAP ABAP
  • Adding TCODE into Favorites in SAP ABAP
  • Remove TCODE from Favorites in SAP ABAP
  • Menu Bar in SAP ABAP
  • Standard Toolbar with Shortcuts in SAP Screen